Cross-Functional Diagram

Cross-Functional Diagram

A cross-functional diagram, sometimes referred to as deployment flowchart or swimlane flowchart, is a type of process mapping flowchart. It diagrams a process from beginning until end, but also divides the tasks to categories to help when distinguish which employee or department is responsible for each step of the process. This clarity is accomplished through the usage of columns (also called lanes). Each column contains a related to the process department’s or employee’s name and the activities within the process are located in the columns under the name of the responsible for them company segment or person.

What are Cross-functional diagrams used for?

  • Identifying a problematic steps within a process

    Cross-Functional diagrams are mainly used during the process of improvement a workflow within an organization. The cross-functional diagrams help not only to identify the bottleneck of a process, but also to show which department is responsible for it. This allows the company to clearly identify the origin of a problem. Whether it’s due to lack of clarity or because of a rude to the customers employee - a well-detailed cross-functional diagram can perfectly highlight the problematic activity.

  • Clarifying the employees' responsibilities

    The cross-functional diagram is a really helpful tool for clarifying the responsibilities within the company. With its main purpose, to differentiate who is responsible for which step along the working process, they are very useful for helping departments work together in a better cooperation.

Where are Cross-functional diagrams suitable for?

Cross-functional diagrams: general business use

Cross-functional diagrams can be used for a large number of business purposes. Examples are improving an already existing process within the company or implementing a new process and distributing the activities amongst the personnel. They can also be used for precise scheduling of the company’s activities or working projects, like in the example below:
Schedule Management Flow

Cross-functional diagrams: uses in financial management

The financial aspect of a company’s commitments is perhaps one of the most complicated organizational tasks. A simple process like expense reimbursement in a large firm can consist of a dozen steps and engage over half a dozen of the company’s departments to complete.
Expense Reimbursement Management Flowchart

Cross-functional diagram: uses in HR

The work of the HR department is usually tightly related to the processes in other departments. For example, when a recruitment process begins, the HR department needs to work together with at least few different sides: the candidate, who’s applying for the open position; the department that is seeking to fill up a role; and the manager who's responsible for approving every new hire.
Recruitment Management Flow

Cross-functional diagram: uses in Service

The more services a company offers, the more complicated serving a customer might become. For example: in a software firm a customer's request might be solvable by a salesman, or it might require the assistance of the technical support department. A simple request might show a bug in the software which the customer has purchased, which might result in a task that have to be fulfilled by the development department. Having a detailed cross-functional diagram of the process can help the organization define and direct each customer’s request more precisely, and thus achieve better customer service and save precious working hours.
Software Service Cross Functional Process

Templates | How To Draw a Cross-Functional Diagram